Change Default File Save Extensions And Formats In MS Office 2007 Using Group Policy

Change Default File Save Extensions And Formats In MS Office 2007 Using Group Policy

If you compare MS Office 2007 with older office versions such as Office XP, Office 2000 and Office 2003, you will notice a number of changes. The main difference is the XML based file extensions and formats in MS Office 2007. MS Office 2007 saves all the documents in XML file format by default.

Whenever, you save a new spreadsheet, workbook, word document or PowerPoint presentation in MS Excel 2007, Word 2007 or PowerPoint 2007, they are saved using file extensions and formats such as .xlsx, .docx and .pptx. These file extensions and formats are not compatible with older versions of MS Office and hence these versions are unable to read or open such files.

In order to take care of this compatibility issue involved with the different versions of MS Office, Microsoft has come up with MS Office Compatibility Pack. If you are using older version of MS Office like Office 2003, 2002 (XP), you need to simply install this Compatibility Pack on your system and you will be able to open, save and edit any documents having 2007 XML file formats.

As another solution to this issue, you can save any document created in MS Office 2007 in such a way that it is readable and editable in all versions of Office suite including Office suite for Mac which is not compatible with XML format. All you need to do is, save the MS Office 2007 document manually in an older format such as (97-2003).

For doing this, you need to manually choose the option “Save As” instead of choosing the “Save” option and select “Save as Type” as “Excel /Word /PowerPoint 97-2003 Document” for saving the documents with .xls/ .doc/. ppt extensions.

However, the methods mentioned above seem to be pretty troublesome. If you happen to be a system administrator who has to manage thousands of clients, installing the Compatibility Pack would be a huge and time-consuming exercise. Also, there is a chance that you might easily forget to save a document as “Excel /Word /PowerPoint 97-2003 Document”.

Therefore, the easiest option would be to set Office 2007 to automatically save documents in 97-2003 formats. This specially helps in maintaining a standard file format while you gradually migrate and switch to MS Office 2007. You can change the settings for file saving options in MS Office 2007 by using the GPO (Group Policy).

For changing the file save options using GPO, you need to first download System Administrative Templates or ADM for MS Office 2007 and then add these Administrative Templates to GPO Management Console.

Within the GPO Management Console, look into the left window pane and double-click on “User Configuration” and double-click again on Administrative Templates (In Windows Vista, you need to double-click on Classic Administrative Templates). Now, just follow the below mentioned procedure to change the setting for default file saving options in MS Office 2007.

For Excel 2007:

  • Double-click on MS Excel 2007 and click on the MS Office icon placed on the top left corner.  Select “Excel Options” and then click on the option “Save” placed in the left window pane.
  • Now, within the right window pane, look under the section “Save Workbooks”.
  • For the option “Save files in this format”, choose a preferred default format from the drop-down box. For instance, Excel 97-2003 Workbook (*.xls)

The other file format options available are Excel Workbook (*.xlsx), Excel binary workbook (*.xlsb), Excel 5.0/ 95 workbook (*.xls), Web page (*.html, *.htm), XML Data, XML Spreadsheet 2003, Excel Template, Excel macro-enabled Template, Excel 97-2003 Template, CSV (Comma Delimited), Unicode Text, Text (Tab Delimited) etc.

  • Finally, click on “OK” button so as to save the changes made.


For PowerPoint 2007:

  • Open MS PowerPoint 2007 and click on the MS Office icon placed on the top left corner. Choose “PowerPoint Options” and then click on “Save” option in the left window pane.
  • Look into the right window pane. Under the section “Save Presentations”, for the option “Save files in this format”, choose a preferred default format from the drop-down box. For instance, PowerPoint Presentation 97-2003 (*.ppt)

The other file format options available are PowerPoint macro-enabled Dashboard (*.pptm) and PowerPoint presentation (*.pptx).

  • Click on “OK” button to save the new settings.


For Word 2007:

  • Open MS Word 2007 and click on the MS Office icon placed on the top left corner. Go to “Word Options” and choose “Save” from the left window pane.
  • Within the right window pane, under “Save Documents”, choose a preferred default format from the drop-down box for the option “Save files in this format”. For instance, Word 97-2003 Document (*.doc).

The other file format options available are Word Document (*.docx), Rich Text Format (*. rtf), Word Template (*.dotx), Word XML Document (*.xml), Word macro-enabled document (*.docm), Plain Text (*.txt), Word 97-2003 Template (*.dot), Web page (*.html, *.htm), Web page Filtered (*.html, *.htm), Word 2003 XML Document (*.xml), Works 6.0 – 9.0 (*.wps) etc.

  • Select “OK” to save the changes.


Windows XP Twenty Useful Tips and Tweaks

I frequent a lot of technical forums quite often, and found these titibits of information while strolling around. If you are the rightful owner, please leave a message with sufficient proof, so that I can give credit for your work.

Windows XP Twenty Useful Tips and Tweaks:

1) How to Crack Windows XP Login Password :

Download the nice and easy NT/2k/xp password cracker from the orkut community or other way is if u get access to the computer then go to Start >Run and type “control userpasswords2” without Quotes and a new pop up window will open and u will reach to user account properties. Here u can reset the Administrator and any Users password, so anytime when u Want to use the Computer start it in safemode pressing F8 at while the system boots, get into the xp as u have Administrator password and go to Controlpanel>Useraccounts and create a New Account. Start Computer Normally and get into WinXP with ur newely made account and do ur job. (Don’t forget to Delete ur newely made account Otherwise u will be in trouble) Delete ur account again starting the computer in Safemode as Administrator and Delete ur Account.

2) How To Disable Windows XP Boot Logo:

It is possible to disable the XP splash screen, which will slightly speed up the overall boot process. Be aware that removing the splash screen will also cause you not to see any boot-up messages that might come up (chkdsk, convert … ), but if your system runs without any problems then it should not matter. Edit boot.ini. Add “/noguiboot” right after “/fastdetect“. Upon restarting, the splash screen will be gone. It can be re-enabled by removing the new switch.

3) How To Turn Off Indexing to Speed Up Windows XP :

Windows XP keeps a record of all files on the hard disk so when you do a search on the hard drive it is faster. There is a downside to this and because the computer has to index all files, it will slow down normal file commands like open, close, etc. If you do not do a whole lot of searches on your hard drive then you may want to turn this feature off:

Open My Computer. Right-click your hard drive icon and select Properties. At the bottom of the window you’ll see “Allow indexing service to index this disk for faster searches,” uncheck this and click ok. A new window will pop up and select Apply to all folders and subfolders. It will take a minute or two for the changes to take affect but then you should enjoy slightly faster performance.

4) How To Clean Your Prefetch to Improve Windows XP Performance:

This is a unique technique for WinXP. We know that it is necessary to scrub registry and TEMP files for Win9X/ME/2000 periodically. Prefetch is a new and very useful technique in Windows XP. However, after using XP some time, the prefetch directory can get full of junk and obsolete links in the Prefetch catalog, which can slow down your computer noticeably. Open C(system drive):/windows/prefetch, delete those junk and obsolete files, reboot. It is recommended that you do this every month.

5) How To Increase Performance Of Windows XP Through My Computer:

Easy enough tweak to usually find out about it on your own, but still, some of us still don’t find it right away. So here it is: Start > right-click on My Computer and select Properties. Click on the “Advanced” tab. See the “Performance” section? Click “Settings”. Disable the following: Fade or slide menus into view Fade or slide ToolTips into view Fade out menu items after clicking Show Shadows under menus Slide open combo boxes Slide taskbar buttons Use a background image for each folder type Use common tasks in folders There, now Windows will still look nice and perform faster.

6) How To Reduce 10 Second Scandisk Wait Time in Windows XP:

Start MS Dos Prompt (Start run CMD), and type: CHKNTFS /T:4 where 4 is the amount of wait time. CHKNTFS /? for more info.

7) DMA Mode on IDE Devices Just like Windows 2000:

Windows XP still fails to set the DMA mode correctly for the IDE device designated as the slaves on the primary IDE and secondary IDE channels. Most CD-ROMS are capable of supporting DMA mode, but the default in XP is still PIO. Setting it to DMA won’t make your CD-ROM faster, but it will consume less CPU cycles. Here’s how: Open the Device Manager. One way to do that is to right-click on “My Computer”, select the Hardware tab, and select Device Manager. Expand “IDE ATA/ATAPI Controllers” and double-click on “Primary IDE Channel”. Under the “Advanced Settings” tab, check the “Device 1” setting. More than likely, your current transfer mode is set to PIO. Set it to “DMA if available”. Repeat the step for the “Secondary IDE Channel” if you have devices attached to it. Reboot.

8) How To Load Internet Explorer the Fastest Way Possible:

Edit your link to start Internet Explorer to have -nohome after it. For Example: “C:\Program Files\Internet Explorer\IEXPLORE.EXE” -nohome This will load internet explorer very fast because it does not load a web page while it is loading. If you want to go to your homepage after it is loaded, just click on the home button.

9) Easy Way to Adjust Large SystemCache:

Normally, the tweak I’ve seen asks you to go into HKLM\System\CurrentControlSet\Control\Session Manager\Memory Management and change the value to either O or 1 to the adjustment the LargeSystemCache. However, in Windows XP, all you have to do is: Right-click My Computer. Select Properties. Click Advanced. Choose Performance. Click Advanced again. Select either Programs or System Cache under Memory Usage. Programs = 0 for the registry tweak equivalent System Cache = 1 for the registry tweak equivalent

10) Shutdown XP Faster Like previous versions of windows:

It takes long time to restart or shutdown windows XP when the “Exit Windows” sound is enabled. To solve this problem you must disable this useless sound. Click Start button. Go to settings > Control Panel > Sound, Speech and Audio devices > Sounds and Audio Devices > Sounds. Then under program events and windows menu click on “Exit Windows” sub-menu and highlight it. Now from sounds you can select, choose “none” and then click Apply and OK. Now you should see some improvements when shutting down your system.

11) How To Easily Disable Messenger in Windows XP:

Go into: C:/Program Files/Messenger. Rename the Messenger folder to “MessengerOFF”. This does not slow down Outlook Express or hinder system performance.

12) How To Turn Off Autoplay for Program CDs in Windows XP:

How can you stop Windows XP from launching program CDs? Click Start, click Run, type GPEDIT.MSC to open Group Policy in the Microsoft Management Console. Double-click Computer Configuration, double-click Administrative templates, double-click System, and then click Turn off autoplay. The instructions on your screen describe how to configure this setting. Click Properties to display the setting dialog. Click Enabled, and choose CD-ROM drives, then click OK, to stop CD autoplay. This setting does not prevent Autoplay for music CDs.

13) How To Synchronize Your Computer Clock with an Internet Time Server:

Does your computer have the right time? If your computer is not part of a domain, you can synchronize your computer clock with an Internet time server. To do so: Double–click the time on your task bar. Click the Internet Time tab. Select the time server you want to use and make sure to select the Automatically synchronize with an Internet time server check box.

14) Win XP Won’t Completely Shutdown:

Go to Control Panel, then go to Power Options. Click on the APM tab, then check the “Enable Advanced Power Management support.” Shut down your PC. It should now successfully complete the Shut Down process.

15) How To Adjust Various Visual Effects in Windows XP:

Open up the Control Panel. Go under System and click on the Advanced tab. Click settings under Performance options. You can now change various graphical effects (mainly animations and shadows).

16) How To Disable Error Reporting in Windows XP:

Open Control Panel. Click on Performance and Maintenance. Click on System. Then click on the Advanced tab. Click on the error-reporting button on the bottom of the windows. Select Disable error reporting. Click OK. Click OK.

17) How To Increase Your Cable Modem or DSL Speed in Windows XP:

This tweak is for broad band cable connections on stand alone machines with WinXP professional version – might work on Home version also. It may also work with networked machines as well. This tweak assumes that you have let WinXP create a connection on install for your cable modem/NIC combination and that your connection has tcp/ip – QoS – file and print sharing – and client for Microsoft networks , only, installed. It also assumes that WinXP will detect your NIC and has in-box drivers for it. If it doesn’t do not try this. In the “My Network Places” properties (right-click on the desktop icon and choose properties), highlight the connection then at the menu bar choose “Advanced” then “Advanced Settings”. Uncheck the two boxes in the lower half for the bindings for File and Printer sharing and Client for MS networks. Click OK.

18) How To Stop Jerkey Graphics:

If you are connected to a LAN and have problems with jerkey graphics, this might be the solution: Right-click “MyComputer”. Select “Manage”. Click on “Device Manager”. Double-click on your NIC under “Network Adapters”. In the new window, select the “Advanced” tab. Select “Connection Type” and manually set the value of your NIC. (Not “Auto Sense” which is default.). You should reboot.

19) How To Speed Up Your Old Pentium by 50%:

We all know that you really shouldn’t try to run Windows XP on anything less that about a Pentium 3 of some sort if you are out for speedy operations and amazing reaction times, but for those of us with the good old Pentium 2’s who want to see just how well we can run XP, we have to tweak as much as we can where-ever we can. A real killer to the system’s performance is Windows Media Player. Although it may look desirable and fancy with it’s rounded off edges and 3rd-Dimensional appearance, the truth is, it takes up a large amount of that precious processing power. All of these troubles however, lead to one thing in particular with this ‘new-look’ over-rated music and video player…the Visualizations. The look-great I’ll admit but like a lot of software these days, it has no purpose. If you run the task manager, and click the Performance tab along the top, you’ll see that when Windows Media Player is running and nothing else is active, it takes up around 50% of the processors power. Once these visualizations are turned off, it barely takes up 2-3% of the processors power, which leaves much more room for other applications to work efficiently. Here’s how to disable the feature: Open Media Player. Make sure the Now Playing tab on the left is selected. Click the View menu along the top. Go down to Now Playing Tools

20) How To Turn Off System Restore to Save Space in Windows XP:

By default, Windows XP keeps a backup of system files in the System Volume Information folder. This can eat up valuable space on your hard drive. If you don’t want Windows to back up your system files: Open the Control Panel. Double-click on System. Click the System Restore tab. Check “Turn off System Restore on all drives”. Hit Apply. You may now delete the System Volume Information folder.